FILEASIS Record Management Solution is a comprehensive system designed to manage records efficiently, ensuring accuracy, accessibility, security and compliance with regulations.
Implement a hierarchical account structure with multiple levels, enabling granular access control and segregation of duties. This allows administrators to define specific roles and permissions based on user's role.
Define and manage object codes for various document storage entities, including containers, files, locations and tapes. This enables efficient categorization, tracking and retrieval of documents across the organization.
Establish a standardized authorization workflow for document management, ensuring only authorized personnel can request or access documents.
Maintain detailed logs of all user activity, including document access, modifications and transfers. This provides a complete audit trail for tracking changes, identifying potential security breaches and ensuring regulatory compliance.
Offer advanced search capabilities with quick query options and customizable search queries, enabling users to efficiently locate documents based on metadata, content or other criteria.
Automate document lifecycle management based on predefined retention rules, ensuring documents are properly archived, retained or disposed of in accordance with organizational policies and regulatory requirements.
Enable seamless data transfer to and from external applications, facilitating integration with existing systems and workflows. This includes support for standardized import/export formats and protocols.
Store documents in a unified, centralized repository, providing a single source of truth for all organizational documents. This ensures data consistency, reduces storage redundancy and simplifies document management.
Designed for easy navigation and minimal training, enabling users to interact with records quickly and efficiently across all functions.
FILEASIS Mobile enables seamless record center operations by capturing on-site data and updating the system in real time. Designed for efficiency, accuracy and mobility.
Assign tasks and track progress on-the-go.
Scan documents and barcodes using Android devices
Conduct audits and track location-specific data.
Quickly search and retrieve item information.
Reconcile location data for accuracy and consistency.
Receive and respond to urgent notifications.
Perform test scans for quality assurance.
Manage and track refile lists efficiently.
This mobile solution streamlines record management processes, enhancing productivity and accuracy.
